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Ignite Ideas Fund frequently asked questions

The responses in this document are intended for quick reference when writing your application. There is no implicit guarantee of approval at any stage of the application process. Always refer to the Guidelines and Terms and Conditions for detailed information.

How can I get assistance if I have questions about submitting my application?

If you are still unclear about an issue, please email your request to the Ignite Ideas Team at:

Applicant eligibility

  1. Who can apply?

    To be eligible for funding, the organisation must at the time of submitting its application:

    • be the Queensland registered and based business that is undertaking the project
    • have less than 200 full time equivalent staff (FTEs)
    • be registered for GST (at time of application)
    • have a Queensland developed and owned (or rights assigned) highly innovative (new) product, process or service which is at or beyond, minimum viable product or market ready stage
    • have a clearly defined project that has the potential to achieve high growth for the business and benefit Queensland’s economy
    • provide clear evidence that they have the business skills and financial capacity to successfully deliver the project
    • provide clear evidence of demand or support from identified customer(s), industry partner(s) and/or investor(s) where applicable.
  2. Must the applicant business own the project intellectual property?

    No, but the IP relating to the product, process or service that will be commercialised by the project must either belong to the applicant business itself (not a director, shareholder or other related entity) or the applicant business must have exclusive, irrevocable and perpetual rights to commercialise the IP legally assigned to it by the IP owner.

    If the IP is not legally protected the applicant must demonstrate that appropriate protective measures are in place.

  3. Can I apply as an individual or through a trust?

    The Queensland based applicant organisation must be the GST registered business that is undertaking the commercialisation project.

  4. What does it mean to be Queensland-based?

    Queensland based means the Australian Business Number (ABN) and Australian Business Register (ABR) Number must designate the organisation’s main business location is in Queensland.

  5. If the applying organisation is an existing Queensland Government grant recipient, is it still eligible to apply?

    Yes. However, the applicant must demonstrate that any cash contribution requirement is not sourced from existing Queensland Government grant funding to itself or a related entity (i.e. parent or sister company) and that no project expenditure claim is or has been funded by a Queensland Government grant.

Project timeframes and budget

  1. Can I apply for funding support for an activity that has already commenced prior to this application?

    No. Only activities which commence after the agreed project commencement date can be included in the
    project budget.

  2. Can I commence the project at any time?

    The project start date must be not less than 10 business days after the closing date of the funding round in which the application was submitted and not more than 90 days following the execution of a funding agreement between a successful applicant and the Department.

  3. What expenditure can I include in my project budget?

    Only eligible expenditure as defined in the Guidelines and that will be incurred between the project start date and end date can be included in the project budget.

Application requirements

  1. How do I submit my application?

    All applications must be submitted via the Ignite Ideas Fund online application form located on the Advance Queensland Ignite Ideas webpage.

  2. What is the closing date for applications?

    The closing date for each round of the Ignite Ideas Fund will be advertised on the Advance Queensland Ignite Ideas Webpage.

  3. Will extensions for late applications be allowed?

    No. All applications must be submitted by the application closing date and time.

  4. What accompanying documents are required?

    The Guidelines and online application form define the required attachments.

    It is mandatory that your application includes a:

    • Project Plan
    • Project Budget
    • Project Risk Assessment/Management
    • Either a slide deck (8 – 10 slides), project url or video pitch.
    • Project team profile (CV’s).
    • Letters of support - it is important that your letters of support from identified customers, as well as industry partner(s) or investor(s) where applicable, are:
      • if from an organisation – be on the organisation’s letterhead
      • signed and dated.

    Applications with a matched funding requirement require a declaration from their organisations accountant or CFO outlining the organisations ability to meet the matched funding requirement. A declaration letter from third party investors may also be required.

    Tier 2 applicants are required to provide accountant prepared financial statements for the last two financial years.

    All letters and emails must have the name and contact details of the author should the Department require to contact them.

  5. Can I revise my application after lodgement?

    No. However you must advise the department of any changes which are likely to impact on your eligibility.

  6. Can I submit more than one application?

    The department will only accept one application per business or related entity (i.e. parent or sister-company) for each funding round. If you have previously received Ignite Ideas funding, you can apply for funding of a new Ignite Ideas project or a follow up stage of an existing project providing the previous project has been fully acquitted.

  7. What is a Full Time Equivalent Employee (FTE)?

    An FTE is an employee working full time in the business.

    Two casual or part time employees who both work half a week each equate to one FTE.

    A person who is paid by remission of invoice is a contractor, not an employee, and should not be included in FTE calculations.

  8. When will I be notified of my application outcome?

    You will be notified as soon as a thorough assessment process has been completed which may be determined by the number of applications lodged.


  1. How will my application be assessed?

    All Ignite Ides Fund applications are checked against eligibility criteria and assessed by a panel of independent external assessors. Applications may also be subjected to due diligence and financial analysis. Successful applications will be those that receive the highest ranked scores and can be funded with the available Ignite Ideas Fund budget.

  2. What weighting is placed on each of the selection criteria?

    All the selection criteria are weighted equally so it is important that you address each question with concise responses and provide specific reference to supporting evidence in the attachments.

  3. Will your project have positive benefits for parts of regional Queensland (outside of South East Queensland)?

    If your project will deliver positive benefits for any parts of regional Queensland you should clearly highlight those benefits in your application under the “Benefits to Queensland and regional impact” section as this criterion accounts for 25 percent of the assessment of your application.


  1. Are the terms and conditions negotiable?

    No, the applicant will be bound by the Terms and Conditions, which include the approved application and guidelines.

    Please ensure you have read and accept the Terms and Conditions prior to submitting an application.

  2. What is the program payment structure?

    For Tier One

    Tier One applicants can apply for up to $100,000 (excluding GST) and will receive 50 per cent of approved funding on their acceptance of the Department’s letter of offer (the initial milestone), 30 per cent on completion of the milestone activity, and 20 per cent on completion of the project to the satisfaction of the department (the final milestone).

    Tier one applicants with less than 5 full time employees (FTEs) do not have a co-contribution requirement but must still state the total project cost.

    Tier one applicants with between 5 and 19 FTEs must demonstrate at least 20% cash co-contribution to the project.

    Tier one applicants with between 20 and 199 FTEs must demonstrate at least 40% cash co-contribution to the project.

    For Tier Two

    Tier Two applicants can apply for up to $250,000 (excluding GST) and will receive 25 per cent of approved funding on their acceptance of the Department’s letter of offer (the initial milestone), 25 per cent of approved funding for each of the two milestone activities completed, and 25 per cent on completion of the project to the satisfaction of the department (the final milestone).

  3. What is a Co-contribution?

    A co-contribution is the amount of cash expenditure that the applicant must expend on the project in accordance with the Guidelines.

    For example, tier two applicants are required to demonstrate a 50% cash co-contribution to the project. Therefore, if requesting a $250,000 grant, the total project cost, which must be at least $500,000, of which must demonstrate the ability to contribute at least $250,000 in cash expenditure as the co-contribution requirement.

    In-kind contributions, other than eligible wages and on-cost expenditure, are not considered eligible co-contributions.

  4. Where can I source co-contribution funding from?

    Applicants can source cash contributions from internal or external (third party) sources.

    All applicants requiring matched funding contributions must provide a declaration from their organisation’s accountant or Chief Financial Officer outlining their ability to meet the matched funding requirement.

    If applicants are using funds from a third party(s) to meet matched funding requirements, evidence of a formal agreement with the third party(s) must be provided.

  5. Are grant payments subject to GST?

    Yes. Prior to applying for funding all applicants must be registered for GST. While the grant amount excludes GST, the grant payments will include GST. For example: The total sum payed for a $100,000 grant awarded will be will be $110,000 ($100,000 plus 10% GST).

Successful applications

  1. If my application is successful, am I under an obligation to acknowledge the Queensland Government’s support?

    Yes. You will initially be asked to keep the details of your grant confidential until it is announced officially by the Queensland Government.

    Applicants should note that broad details of successful proposals, agreed outcomes, progress and the level of funding awarded may be published by the Queensland Government. Some information may be used to promote funded projects and applicants may be requested to contribute to case studies and/or other promotional material on success.

Creative Commons Attribution-NoDerivs 3.0 Australia (CC BY-ND 3.0)
Last updated
13 June, 2017

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