Sport Science Challenge frequently asked questions

Sport Science Challenge frequently asked questions


  • Who can apply?

    As indicated in the guidelines of the Sport Science Challenge, funding is open to Queensland-based businesses and/or research organisations. Applicants must be registered for GST and have a product, process, or service which must be at a commercial ready stage at the time of application, meaning it has sufficient functionality to be ready for sale or to be used by early adopters. The applicant must partner with at least one Queensland-based business or an end-user organisation capable of progressing the translation and practical application of the project in Queensland and potentially in export markets.

  • What does it mean to be Queensland-based?

    For any applicant to be considered, Queensland-based means the Australian Business Register must designate the organisation’s main business location as Queensland.

  • What is an end-user organisation?

    An end-user organisation is a relevant private, public or not-for-profit organisation that will help progress the translation and practical application of the project i.e. with a demonstrable interest in applying the project outcomes. End users may include small and medium sized enterprises, large corporates, health organisations, sporting bodies, and non-government organisations.

  • Can there be more than one partner?

    Applications can include more than one partner however at least one must be a Queensland-based end user organisation. Other partners could also include groups with technical expertise or the commercialisation arm of a research institution.

How to apply

  • What is the closing date for applications?

    The closing date for the Sport Science Challenge is 1pm Monday, 18 December 2017.


  • How can I check the status of my application?

    Applicants will be notified in writing or via email on the outcome of their application.

  • When will I be notified of my application outcome?

    You will be notified approximately six weeks after the close of the funding round in which you submit an application. However, high volumes of applications may result in longer assessment timeframes.

  • Can I revise my application after lodgement?

    No, but you must advise the department of any changes which are likely to impact on your eligibility.

  • Can I submit more than one application?

    Each lead applicant can only submit one application.

  • If I am shortlisted, what will the pitch session/interview involve?

    You may be required to undertake a pitch session/interview. During the pitch session/interview you will have 10-15 minutes to present the proposed project to a panel of experts. This presentation will be followed by a series of questions. The focus will be on demonstrating the potential benefits of the proposed project and that there is a clear plan to execute the project within the budget and timeframe.


  • How much can I apply for?

    A funding pool of up to $300,000 (excluding GST) is available. Funding award is capped at $100,000 per project with a maximum duration of 12 months. Projects requesting less than this amount will be favourably considered. If costs of the project exceed $100,000, applicants and/or partners are required to cover the additional costs. Regardless of awarded funding, applicants will need to demonstrate their material contribution (cash and/or in-kind) toward the successful completion of the project.

  • What is the program payment structure?

    Applicants will receive 50 per cent of approved funding on acceptance of the letter of offer (the initial milestone), 40 per cent on completion of the milestone activity, and 10 per cent on completion of the project to the satisfaction of the department (the final milestone).

  • How are the project milestones determined?

    The application form has a project milestone activities template which the applicant must complete.

  • What evidence is required in order to receive funding?

    Official invoices must be submitted for each milestone payment.

    In addition, progress reports will be required detailing the progress of the project against the activities outlined in the approved funding application. A financial statement will also be required clearly outlining the costs incurred at time of milestone payments dates.

    Payment of instalments following submission of the above reports will dependent on the reports being satisfactory to the department.

  • Are grant payments subject to GST?

    Yes. All applicants must be registered for GST and while the grant amount excludes GST, the grant payments will include GST.

The project

  • Can I apply for funding support for an activity that has already commenced prior to this application?

    Yes. It is accepted that some, possibly considerable early work will have occurred at time of application. Note, however that only project activities which commence after the agreed project commencement date will be funded.

  • Can I commence the project at any time?

    No. Your project must commence within 60 days of approval of the terms and conditions and be completed within the agreed project timeframe.

Progress reporting

  • How often will progress reports be required?

    Progress reporting will take place at the end of the project and a year after completion of the project (e.g. at the 12 and 24 month mark for a one year project). An interim report at the halfway point of the project will also be required. There may also be the requirement for a formal in-person project review interview process.

  • What information will be required for progress reports?

    A report template will be provided for completion by approved applicants. At minimum, the Report must contain activity outcomes, which could include the number of collaborative connections, leads and/or sales generated, new jobs created and capability improvements.

Terms and conditions of the grant

  • Are the terms and conditions negotiable?

    No, the applicant will be bound by the terms and conditions agreed to at the time of application.

    Ensure you have read and accept the terms and conditions prior to submitting an application for funding, as they will not be negotiable at the time a funding offer is made.

  • If my application is successful am I under any obligations regarding communication/publicity?

    Yes. You will initially be asked to keep the details of your grant confidential until the grant is announced officially by the Queensland Government.

    Applicants should note that broad details of successful proposals, agreed outcomes, progress and the level of funding awarded may be published by the Queensland Government. Some information may be used to promote funded projects and successful applicants may be requested to contribute to case studies and/or other promotional material.

Last updated 19 Jun, 2018
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