Skip links and keyboard navigation

Engaging Science Grants frequently asked questions

Eligibility

  • What does it mean to be Queensland-based?

    For an applicant, Queensland-based means the Australian Business Register must designate the organisations’ main business location as Queensland.

  • If I am an existing Queensland Government grant recipient, am I still eligible to apply?

    Yes, however, the applicant must demonstrate that any cash contribution towards the engaging science project is not sourced from existing Queensland Government grant funding.

  • Can a Queensland Government organisation or employee apply for a grant?

    Yes, the grants are open to all Queenslanders and Queensland-based organisations according to the eligibility criteria as set out in the guidelines.

  • Can I apply for more than one grant?

    Yes, however, the grant must be for a different project or to repeat the project at a different date, for example, a National Science Week event in 2017 and 2018. If repeating an activity, evidence of its success will be important.

    Applicants must complete previously approved funded projects under the Advance Queensland Engaging Science Grants program before submitting follow-on applications.

  • Can a school student apply for a grant?

    No, school students need to make an application via a teacher at their school.

  • Can I use the grants to buy equipment?

    Yes, equipment may be purchased using the funds for the purpose of the science engagement activity. The equipment purchased must be solely used for this project. If you think the equipment would be used for other purposes (in addition to the proposed science engagement project) then you need to proportion the funding according to use. For example, if you wanted to buy a 3D printer and laptop to support a science engagement activity but it will also be used for classroom teaching for English for half the time, only 50% of the cost can be met by Engaging Science Grants funding.

  • Assessment

  • How will grant applications be assessed?

    Applications will be assessed:

    • through a competitive, merit-based process, against the program’s assessment criteria
    • by a panel of assessors with relevant scientific, research and/or engagement and communication backgrounds.
  • How to apply

  • How do I apply for an Engaging Science Grants?

    Applications must be submitted online. The link to the application form is available on the Advance Queensland website. Applicants must:

    • complete an online application form
    • submit scanned (PDF) evidence of cash support from applicant organisation, partners, sponsors or collaborators, if applicable
    • submit a signed Financial Incentive Agreement Terms and Conditions declaration
      • the declaration must be signed by the Project Leader named in the application and by the authorised representative from the applicant organisation.
  • Who can apply for an Engaging Science Grants?

    To be eligible for an Engaging Science Grant, applicants must be Queensland-based with an ABN as set out in the guidelines.

    The proposed project must be aligned to one or more of the Engaging Queenslanders in Science strategy’s goals outlined in the guidelines.

  • What is the closing date of the applications?

    Applications can be submitted online anytime. Applications are assessed on a quarterly basis as announced on the Advance Queensland website.

  • Can an Engaging Science Grants be used to undertake a project on any topic?

    No. The project must address one or more of the Engaging Queenslanders in Science strategy’s goals outlined in the guidelines.

  • Can the application be revised after submission?

    No. However, applicants must advise the department of any changes that are likely to affect eligibility.

  • Available funding

  • How much funding is available per project?

    Queensland Government funding of up to $10,000 (excluding GST) is available for each successful application, depending on the cost of delivering the project as outlined in the application.

  • How many grants will be awarded after each quarterly assessment?

    The number of grants awarded will depend on the number and quality of applications received and the available funding pool at a given time.

  • Must applicant apply for a $10,000 grant?

    No, $10,000 is the maximum amount of funding available for each project. The cost of delivering the project determines the funding entitlement.

  • How is the grant funding paid?

    The grants funding is paid to the applicant organisation.

  • When is the grants funding paid?

    There are two payment instalments (excluding GST):

    • Payment 1—70% of the total approved funding, to be paid to the successful applicant organisation on:
      • confirmation by the recipient of the details in Schedule 1 (Project details) of the Financial Incentive Agreement
      • approval of the application as evidenced by the execution of the agreement by the authorised officer from the department
      • provision of a valid tax invoice.
    • Payment 2—30% of the total approved funding, to be paid to the successful applicant organisation on:
      • submission of the Advance Queensland Engaging Science Grants report satisfactory to the department
      • provision of a valid tax invoice.
  • Are grants subject to GST?

    Yes, all applicants must have an ABN but do not necessarily have to be registered for GST. The grant amount (up to $10,000) excludes GST, however the grant payments will include GST if the funding recipient is registered for GST.

  • Can I apply for funding support for a project that has already commenced prior to this application?

    No. Only projects which commence after the agreed project commencement date will be funded.

  • What can the grant funding be used for?

    The grant funds can only be used on eligible costs such as labour, production, marketing, media, promotions, administration, and other associated and relevant costs directly attributable to the delivery of the project.

    The grant funds cannot be used for operational overhead expenses of the applicant organisation.

  • Is additional Engaging Science Grants funding available if the project costs exceed the approved funding?

    No. Any costs exceeding the approved funding will have to be borne by the funding recipient and/or partners or sponsors if applicable.

  • Terms and conditions of the grant

  • If I am successful, is there an obligation to acknowledge the Queensland Government’s funding support?

    Yes. You will initially be asked to keep the details of your grant confidential until it is announced officially by the Queensland Government. After the announcement, you will be required to acknowledge the Queensland Government support when publicly talking about the project, attending relevant media/promotion events, publishing relevant material, media releases and public statements. Acknowledgement wording and logo will be provided to successful applicants.

    Applicants should note that broad details of successful proposals, agreed outcomes, progress and the level of funding awarded may be published by the Queensland Government. Some information may be used to promote funded projects and applicants may be requested to contribute to case studies and/or other promotional materials on success of the projects.

  • Are the terms and conditions negotiable?

    No, the applicant will be bound by the terms and conditions, which form part of the application and guidelines.

    Please ensure that you have read and accepted the terms and conditions prior to submitting an application for funding, as they will not be negotiable at the time a funding offer is made.

  • What is a Financial Incentive Agreement?

    The Financial Incentive Agreement (FIA) is the legally binding document that outlines the conditions of the Engaging Science Grants, including the payment schedule and reporting requirements. The FIA is comprised of the Engaging Science Grants application, the Engaging Science Grants Financial Incentive Agreement Terms and Conditions and the Engaging Science Grants guidelines.

    The applicant organisation automatically signs the FIA by submitting a signed financial incentive agreement declaration with the application form online, but the FIA is not finalised until the Department of Science, Information Technology and Innovation authorised officer signs a separate FIA execution page.

  • Who signs the declaration?

    The Financial Incentive Agreement Terms and Conditions declaration must be signed by the Project Leader named in the application and by the authorised representative from the applicant organisation.

    1. Print the declaration page.
    2. The project leader signs the top section of the declaration page; scans the signed page (PDF) and uploads the scanned copy of the signed declaration page with the online application form.
    3. The project leader emails the signed declaration page to the officer in the applicant organisation who is authorised to sign the declaration.
    4. The authorised officer in the applicant organisation signs the appropriate section of the declaration page, scans the fully signed page (PDF) and returns it to the project officer.
    5. The project officer uploads the scanned copy of the fully signed declaration page with the online application form.
Licence
Creative Commons Attribution-NoDerivs 3.0 Australia (CC BY-ND 3.0)
Last updated
27 April, 2017

Call us

13 QGOV (13 74 68)

Page feedback

  1. How satisfied are you with your experience today? *
Scroll to top